Export Documents Generated in Minutes
Create professional export documents instantly. Auto-fill from your shipment data, validate against regulations, and generate compliant documents every time. Integrated with ICEGATE and DGFT systems.
All Export Documents You Need
Generate every document required for international trade—from commercial invoices to certificates of origin
Bill of Lading (B/L)
Generate ocean and air bills of lading with carrier integration. Supports Master B/L, House B/L, and multimodal transport documents.
- ✓Ocean B/L & Airway Bill
- ✓Master & House B/L
- ✓FIATA format support
- ✓Carrier EDI integration
Commercial Invoice
Create compliant commercial invoices with automatic HS code lookup, Incoterms, and multi-currency support. Pre-validated for customs.
- ✓HS code auto-lookup
- ✓Multi-currency support
- ✓Incoterms integration
- ✓Tax calculations
Packing List
Detailed packing lists with weight, dimensions, marks and numbers. Automatically linked to commercial invoices for consistency.
- ✓Weight & dimensions
- ✓Marks & numbers
- ✓Container details
- ✓Package count
Certificate of Origin (COO)
Generate COOs for preferential and non-preferential trade. Validated against FTA requirements and Chamber of Commerce formats.
- ✓Preferential COO
- ✓Non-preferential COO
- ✓FTA compliance
- ✓Chamber format
Shipping Bill
DGFT-compliant shipping bills ready for ICEGATE submission. Automatic duty drawback calculations and status tracking.
- ✓ICEGATE format
- ✓Duty drawback
- ✓Status tracking
- ✓Amendment support
Proforma Invoice
Professional proforma invoices with terms, shipping estimates, and validity periods. Convert to commercial invoice with one click.
- ✓Quote management
- ✓Validity periods
- ✓Terms & conditions
- ✓Convert to invoice
Insurance Certificate
Marine and cargo insurance certificates. Integrated with insurance providers for instant generation and claims tracking.
- ✓Marine insurance
- ✓Cargo insurance
- ✓Coverage calculation
- ✓Claims support
Inspection Certificate
Pre-shipment inspection certificates, quality certificates, and phytosanitary certificates. Integrated with inspection agencies.
- ✓PSI certificates
- ✓Quality certs
- ✓Phytosanitary
- ✓Health certs
Documentation Challenges Exporters Face
Manual document creation is error-prone, time-consuming, and risky. Here's what we solve.
Costly Documentation Errors
Minor errors in export documents lead to customs rejections, delays, and demurrage charges. Manual typing increases error risk.
Hours Spent on Paperwork
Creating multiple documents for each shipment takes hours. Different formats for different destinations add complexity.
Compliance Uncertainty
Regulations change frequently. Keeping up with HS code updates, country requirements, and format changes is overwhelming.
Inconsistent Data Across Documents
Manually copying data between invoice, packing list, and B/L leads to mismatches that customs flags.
Smart Documentation Features
Everything you need to create professional, compliant export documents at scale
Intelligent Auto-Fill
Enter data once and watch it populate across all related documents. Product details, buyer information, and shipment data flow seamlessly.
- ✓Product master integration
- ✓Buyer/supplier database
- ✓Shipment data sync
- ✓Historical data recall
- ✓Smart suggestions
- ✓Batch processing
Real-Time Validation
Validate HS codes, check country-specific requirements, verify Incoterms compatibility, and catch errors before submission.
- ✓HS code validation
- ✓Country requirements
- ✓Incoterms check
- ✓Currency validation
- ✓Date/format checks
- ✓Compliance rules
Customizable Templates
Use our standard templates or create custom ones with your branding. Save templates for recurring shipments and buyers.
- ✓Logo & branding
- ✓Custom fields
- ✓Buyer templates
- ✓Product templates
- ✓Recurring shipments
- ✓White-label option
System Integrations
Connect with ICEGATE for shipping bills, carriers for B/L, chambers for COO, and your ERP for seamless data flow.
- ✓ICEGATE EDI
- ✓Carrier APIs
- ✓Chamber integration
- ✓ERP connectors
- ✓Accounting sync
- ✓Bank integration
Team Collaboration
Multiple team members can work on documents with role-based access. Approval workflows ensure proper authorization.
- ✓Role-based access
- ✓Approval workflows
- ✓Comments & notes
- ✓Version history
- ✓Audit trails
- ✓Activity logs
Secure Document Storage
All documents stored securely with instant retrieval. Search by shipment, buyer, date, or document type. Never lose a document.
- ✓Cloud storage
- ✓Instant search
- ✓Document tagging
- ✓7-year retention
- ✓Backup & recovery
- ✓Compliance archiving
Create Documents in 3 Simple Steps
From data entry to document generation in minutes
Import Your Data
Upload shipment details via CSV, connect your ERP, or enter data manually. Our system auto-populates from your product and buyer database.
Review & Validate
Our system validates all data against current regulations. HS codes are verified, country requirements checked, and any issues highlighted for correction.
Generate & Share
Generate all documents with one click. Export as PDF, share digitally with buyers and customs, or submit directly to ICEGATE.
Why Exporters Choose Our Documentation
Measurable results that impact your bottom line
Faster Shipments
Generate complete document sets in minutes instead of hours. Get goods to customers faster with quick turnaround.
Zero Rejections
Pre-validated documents mean no customs rejections or carrier disputes. First-time right, every time.
Always Compliant
Stay current with changing regulations automatically. Never worry about outdated formats or missing fields.
Cost Savings
Eliminate demurrage, detention, and penalty costs from document errors. Save on staff time and corrections.
Built for All Export Businesses
From small exporters to large trading houses
Textile & Apparel Exporters
Manage complex product variations, buyer-specific labels, and country-specific requirements for fashion exports.
Engineering Goods Exporters
Technical documentation with specifications, test certificates, and quality reports integrated with export documents.
Pharmaceutical Exporters
WHO-GDP compliant documentation with batch tracking, COA certificates, and regulatory requirements for 190+ countries.
Agricultural & Food Exporters
Phytosanitary certificates, fumigation reports, and health certificates integrated with commercial documentation.
Trading Companies
Handle multiple suppliers, buyers, and products. Third-party documentation with supplier management.
Seamless Integrations
Connect with the systems you already use
Government Systems
Carriers & Logistics
Business Systems
Banks & Finance
Frequently Asked Questions
Everything you need to know about export documentation
What export documents can I generate with Eximfiles?
How does the HS code validation work?
Can I submit shipping bills directly to ICEGATE?
How do I handle documents for different countries?
Can I customize document templates with my company branding?
How does data flow between documents?
Is my document data secure?
Can I generate documents for multiple shipments at once?
How do I handle document amendments?
What if I need a document type you don't support?
How do I generate Certificate of Origin?
Can team members collaborate on documents?
Start Creating Export Documents Today
Join 5,000+ exporters who create documents in minutes, not hours